Administrative Programs Officer II

Oklahoma City, OK

Full Time

DDS-Administration

Experienced

This position can be located in Oklahoma City, Oklahoma.

Administrative Programs Officer, Level II - E12B

Annual salary: $51,072.49 + Full state benefits

Job-related travel is Occasional. Must possess a valid driver's license and maintain required car insurance.

Minimum Qualifications

A bachelor's degree and three (3) years of professional experience in business or public administration;

or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree.

NOTE: One year of technical administrative* experience may also be substituted for one year only of the required experience.*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Job Responsibilities

At this level, employees are assigned responsibilities involving the coordination and management of administrative and operational functions in support of division leadership.
This role is the primary administrative executive assistant to the Developmental Disabilities Services (DDS) Director and leadership team, coordinating executive operations and communication across the division.
Responsibilities include managing executive schedules and calendars, coordinating meetings, and developing meeting agendas.
Serving as a scribe by documenting, summarizing, and distributing meeting notes and action items to ensure follow-up and accountability.
The incumbent organizes and coordinates leadership meetings and other division activities to support efficient decision-making and operational alignment.
This position also supervises a small team of Human Resources Liaison staff who serve as the primary points of contact for personnel-related matters within the division.
These responsibilities include supporting hiring processes, onboarding, personnel actions, and other HR-related activities.
The incumbent ensures consistent and standardized processes for HR-related functions across the state and provides guidance, supervision, and training to assigned staff.
In addition, the position supports program planning and operational coordination efforts for the division by assisting leadership with administrative, organizational, and communication needs.
Incumbents are expected to perform assigned duties at varying levels of complexity and help ensure that leadership priorities and operational processes are implemented efficiently across the division.

If you have questions, please contact [email protected]

OKDHS is a Fair Chance Employer.

This is a position in the Oklahoma Civil Service.

Announcement Number: 26-BB083

83005991/JR59111

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Full-time Oklahoma Human Services (formerly Oklahoma Department of Human Services) employees receive:

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Administrative Programs Officer II

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