Contracting and Acquisition Agent III

Oklahoma City, OK
Full Time
CW-Compliance/Procurement
Mid Level

Contracting and Acquisition Agent

This position is located in Oklahoma City, Oklahoma

Annual Salary:

Level I     F14A $48,071.37 + Full state benefits

Level II    F14B $50,474.84 + Full state benefits

Level III  F14C $54,260.56 + Full state benefits

DHS offers free child care for all employees. This benefit will be in effect until December 31, 2022. For more information contact daycare@okdhs.org or visit the program website at https://www.kith.care/.

Travel is Occasional - Must possess a valid driver's license and must maintain required car insurance. 

 

Minimum Qualifications

Contracting and Acquisitions Agent I

Requirements at this level consist of three years of technical clerical work; or an equivalent combination of education and experience.

Contracting and Acquisitions Agent II

Requirements at this level consist of three years of technical clerical work, or an equivalent combination of education and experience plus one year of experience involving contracting and purchasing.

Contracting and Acquisitions Agent III

Requirements at this level consist of three years of technical clerical work; or an equivalent combination of education and experience plus two years of experience involving contracting and purchasing.

 

Job Responsibilities:

  • The position serves as a liaison between Child Welfare Services and Central Purchasing performing contract administration, which includes monitoring contractor compliance with contract specifications, monitoring contractor expenditures, and reviewing claims.
  • Drafts and reviews specifications and requisitions developed by Child Welfare Services and determines the method of acquisition or purchase.  Makes recommendations to management concerning products and services and available sources of supply.
  • Reviews proposed contracts, provides direction and guidance to program and field personnel in the preparation of contracts regarding appropriate contracting guidelines and procedures.
  • Assists in determining appropriate funding sources, encumber funds and preparing the finalized contract for approval by Child Welfare Director and Agency Director.
  • Review and audit claims submitted for CWS federal grants and contracts to ensure contract, state and federal compliance. 
  • Research and analyze areas of non-compliance and direct staff and statewide contractors of required changes. 
  • Reviews and processes invoices and other financial documents for payment, reconciles various financial reports and other data concerning fiscal operations.  
  • Audit and process foster care claims in conjunction with multiple internal systems for accuracy.
  • Maintains product and services information, supplier information, and acquisition records.
  • Ability to work on a diverse team and directly with people from diverse backgrounds specifically racial, ethnic, socioeconomic, and disabilities. 

____________________

If you have questions, please contact DHS.Careers@okdhs.org

OKDHS is a Fair Chance Employer.

This is a position in the Oklahoma Civil Service.

Announcement 22-GH173

83006192

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