Administrative Assistant II - OKDHS ONLY

Oklahoma City, OK
Full Time
AF-HSC West
Mid Level

This position could be housed for current OKDHS employees only. 

This position is located in Oklahoma City, Oklahoma.

Administrative Assistant II - E17B

Annual Salary $38,563.39 + Full State Employee Benefits

Travel for this position is occasional.

Must possess a valid driver's license and must maintain required car insurance.
 

Job Responsibilities:

  • Basic Purpose:
    Positions in this job family are assigned responsibilities for providing administrative support for
    program areas and support functions, or serve as an assistant to, or provide administrative support
    to an administrator or an official. This may include supervising an administrative or clerical unit,
    responsibility for an administration program providing various services to agency customers, and
    similar duties and responsibilities. It may also include responsibility for supervising an assigned
    staff of administrative technicians in performing duties involving the processing of applications for
    various types of permits or licenses, maintaining various records, preparing correspondence or
    other materials, and similar activities.
    Typical Functions:
    • Trains and mentors other staff.
    • Assigns projects to staff as needed; develops and places in operation special procedures.
    11PE031E 2/1/2024 Page 2 of 3
    • Initiates correspondence requiring knowledge of agency or program procedures and policies.
    • Develops and maintains confidential or complex files.
    • Interprets and advises internal and external customers on departmental or program rules,
    regulations, and laws.
    • Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
    • May supervise subordinate staff.
    • Represents agency, supervising official, or program area at meetings, conferences, or civic
    organizations.
    • Coordinates activities with internal and external customers.
    • May establish educational and/or training programs.
    • Interviews callers, arranges appointments, and handles office details.
    • Enters and retrieves information using Personal Computer or other data processing equipment
    and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
     

Education and Experience:

Requirements at this level consist of five (5) years of technical clerical office work or an equivalent combination of education and experience.

-- 

If you have questions, please contact [email protected]

OKDHS is a Fair Chance Employer.

This is a position in the Oklahoma Civil Service.

Announcement Number: 25-GH012

83007057/JR41222

Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*